VIDEO SURVEILLANCE POLICY

SAADI Gymnastics operate a video surveillance system at the centre. The cameras have clear stickers labelling their presence and location. SAADI is registered with the ICO and has a clearly nominated controller for the information captured. This section sets out how SAADI Gymnastics uses your personal information which may be recorded on our video surveillance system. This notice explains how we comply with the law on data protection and what your rights are and for the purposes of data protection laws we will be the controller of any of your personal information recorded on our video surveillance system.

1. What information may we hold / process that will relate to you?

We may collect from you video recordings and still pictures which feature you if you are in the field of vision of any of our video surveillance system. This personal information may include your activities, your face, car registration details and other visual information about you which is recorded on our video surveillance system.

We may also collect personal information about you if you, your representative or a person authorised by you contacts us regarding an enquiry, complaint or other communication.

2. What do we do with your personal information?

As the data controller we will collect personal information on our video surveillance system and use it for the following purposes:

• For the prevention and detection of crime

• For evidence in any civil or criminal legal proceedings

• To assist in investigations

• For safety/behavioural and security

• Dealing with any queries, complaints or enquiries

• Retaining records

As well as being the purposes for which we use your personal information, all of the above are also legitimate reasons for us to use and store personal information relating to you which is captured on our video surveillance system and legitimate interests is our legal basis for processing your personal information.

We may anonymise any of the personal information we hold on our video surveillance system (so that it does not directly identify you, for example by obscuring your face) and it therefore ceases to be your personal information. We may use this anonymised information for any other purposes.

3. Who we share your personal information with

We share your personal information with the following parties:

  • Suppliers and service providers: to manage and operate the video surveillance system as our data processor (Ring).

  • People related/involved in incidents that have occurred in the gym.

  • Members of the Senior Management team.

  • The police and other law enforcement agencies: to carry out policing, assist investigations, trace missing people and investigate alleged criminal activities.

  • The security services: where relevant for matters of national security.

  • People who have been injured, attacked or had property damaged or stolen and their insurance providers: to assist them with any criminal or civil investigations or legal proceedings.

  • People who have been involved in road traffic accidents and their insurance providers: to assist with insurance claims, legal claims and investigations.

  • Private and other investigators: to aid their investigations.

  • Any relevant regulators: where we are required to do so by law or to assist with their investigations or initiatives, and this includes but is not limited to the Information Commissioner's Office.

We do not disclose personal information to anyone else except as set out above unless we have your consent or we are legally obliged to do so. We do not sell your data.

Any requests to access video are recorded as an access request record.

4. How long do we keep your personal information for

We will keep your personal information for up to approximately 30 days after the recording was made. After this time the recording stored on the Ring Cloud drive of our video surveillance system will be overwritten.

However if we receive an enquiry about a particular recording on our video surveillance we will generally then retain that part of the recording until it is no longer required. This period can vary as it will depend upon the circumstances of the particular case, but for criminal or civil legal proceedings this could mean that the personal information is retained until after the legal case and any appeals have been concluded, which may be many years. As soon as it is no longer required we will then delete the personal information.

Your rights in relation to your personal information

You have the following rights in relation to your personal information:

• the right to be informed about how your personal information is being used;

• the right to access the personal information we hold about you;

• the right to request the correction of inaccurate personal information we hold about you;

• the right to request the erasure of your personal information in certain limited circumstances;

• the right to restrict processing of your personal information where certain requirements are met;

• the right to object to the processing of your personal information;

• the right to request that we transfer elements of your data either to you or another service provider; and

• the right to object to certain automated decision making processes using your personal information.

You should note that some of these rights may not always apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored in our video surveillance system and also other of these rights will not be relevant to personal information stored in a video surveillance system.

There is no legal, contractual or other requirement or obligation for you to provide our video surveillance system with your personal information.

More information about your legal rights can be found on the Information Commissioner’s website at

https://ico.org.uk/for-the-public/.

If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator in the European Union if you are based outside the UK or bring a claim in the courts. However we are here to help and would encourage you to contact us to resolve your complaint first.